You're ready to book. Now what?
Thanks for choosing Holloway House as the backdrop of your big day. Whether for your wedding, workshop, or private party, we are certain you’ll have a beautiful event here. Choosing our venue was just one of many right choices. So what’s next? We answered several common questions below:
How do I secure my date?
To officially reserve your date on our calendar, pay a 50% deposit immediately. We prefer checks, or cash, but we do have the capability to process all major credit and debit cards. Please let us know what payment method suits you. Your remaining balance will be due no later than two weeks before your event date.
Checks or cash can either be hand delivered or mailed to 700 1/2 W. Sheridan, OKC, OK, 73102.
How can I view my agreements with Holloway House?
The document below shows your specific rental invoice as well as shows guidelines for renting Holloway House.
How do I take advantage of your vendor relations service?
If you choose, Leah, Lauren, or Callie would love to help you as much as you need with vendor relationships and budget management. If you’re interested in this service, let us know!
For the whole nine yards, including initial vision, planning, styling, and execution, we’d be happy to help through our sister company, The Wild Mother. Use the contact form below to place an initial request for these services.
If you choose to go it alone, we commend your bravery, and we’ve put together a playlist that will hopefully encourage a stress free, inspiring planning process.
May I show the space to my mom?
Your co-planners, friends, or others may like to see the space well before your event so they can help you in the planning process. Schedule an appointment via email to be sure we are available for you to drop by.
Who will make sure the day runs smoothly?
A House Manager is required for every event. He or she will be responsible for overseeing Holloway House in the following ways:
Acts as primary contact for vendors during deliveries and event
Unlocking and locking doors
Tending to the thermostat
Controlling lighting in The Great Room
Controlling House sound system
Tending to bathrooms, keeping toilet paper and paper towel dispensers full
Offering access to House tools and various resources
Communicating with security guard regarding guest and passerby observations, including keeping guests out of unauthorized spaces.
Responsible for exit strategies in case of emergencies or inclement weather
Taking inventory of Holloway House belongings
Overseeing post-event cleanup
Estimated time investment: 15 hours
House Day-Of Coordinator
A House Coordinator can help with day-of coordination, but is not required with venue rental. If you choose to use our in-house day of coordinator, Holloway House will pair you with one of our talented coordinators. Rates for this service begin at $600 and range up to $1000 per event. A custom price will be solidified after initial meetings with each client, in which the scope of each event’s needs will be determined. He or she is responsible for the following:
Conducts up to 2 meetings with clients to gather and solidify details, in which coordinator and wedding party define expectations for both parties.
Develops day-of plan to be distributed
Directs wedding rehearsal
Directs wedding party and family on event day.
Cues each moment of the day—from rehearsal, to first look, to send off—keeping the event timely and organized.
A day-of liaison between client and vendors, family and guests.
Capable of problem solving and handling unforeseen circumstances throughout the event day.
Keeps a check list of all unrented and rented decor and keeps responsible parties accountable to removing these items following each event.
Completes a post-event form, in which he or she gives an account of each event and suggests Holloway House improvements
He or she is not a planner or stylist for the day
Estimated time investment: 30 hours
House Security Guard
Lastly, each event is required to hire a private security officer, who is present to ensure the safety of your guests. Holloway House contracts a security company of our choice.
Who's responsible for cleaning up after my event?
Holloway House is capable of full clean up services for $500 in addition to your rental fee. This includes bussing tables, clearing trash cans, attending to standing liquid messes, tidying The Blue Room, and resetting bathrooms and kitchen.
If you’d rather designate 3-5 friends or family members to clean up after your event, the duties are as follows. If you choose this option, a cleaning deposit of $250 will be required. Upon completing all of the following chores, your check be returned. The House Manager will oversee the cleanup process, making sure all duties are complete in a timely manner.
Post event clean up duties:
Empty silver trash cans, tie trash bags, and place bags in large cans in kitchen.
Remove personal belongings from Great Room, Blue Room, Kitchen, and conference room. Holloway House is not responsible or any misplaced or missing items.
Tidy Blue Room, placing all furniture and knick knacks back in designated locations. See layout.
Clear tables of all decor and table settings.
Wipe flatware, removing all food particles and place in rental packaging.
Sweep bathrooms and kitchen, and wipe all surfaces.
Exit Holloway House
Following all events, Holloway House is responsible for deep cleaning of all other areas, including mopping, resetting lobby, polishing wood flooring in The Great Room, and cleaning mirrors and glass surfaces, and sanitizing the elevator.
Tables, chairs, lighting, and furniture vendors are responsible for removing their items from the space no later than one business day following the event. All other vendors, including caterers, florists, stylists, photographers, videographers, etc. must remove equipment and or items immediately following the event.
I NEED A FLORIST! HOW CAN I RECEIVE A QUOTE FROM TWM?
The Wild Mother would be happy to accommodate your floral needs! For clients who have booked Holloway House as their venue, we provide a 10% discount off our custom quote for you! To get started, please fill out this floral order form.
I’ve paid for my date. When do I have access to Holloway House?
Friday and Saturday Events
10 am: Venue opens for vendor load in and setup.
8 pm: Venue closes so you can rest. Tomorrow’s the big day!
10 am: Venue opens for vendor load in, preparation, and final walkthrough.
10:30 pm: Venue closes to guests.
11 pm: Venue closes to hosts.
Thursday or Sunday Events
10 am: Venue opens for vendor load in + preparation.
10:30 pm: Venue closes to guests.
11 pm: Venue closes to hosts.
All Other Events
Details will be communicated by Holloway House staff.